Tips To Keep Your Copy Machine Running Like New

Copy machines get a lot of use, especially if you have a lot of employees using the machine. Copy after copy of important documents and paperwork each and every single day can wear out a machine rather quickly. If you have a copy machine and it's getting its use out of it, there are things you can do to keep it working properly and like new with fewer breakdowns and paper jams. Read on for some helpful tips.

Always Check For Staples

Always check the papers you copy for staples when you are using the top feeder. Staples in documents can cause a paper jam, or they can get caught in the machine and cause wear and tear. If you have a lot of paperwork to copy, you should thumb through them to be sure you don't have staples or paperclips, which can also cause you problems. If you do end up with a paper jam in the top feeder caused by staples or a paper clip, be sure you remove the small piece of metal from the machine carefully to ensure you don't cause any further damage.

Use The Right Paper

Some other types of paper can get caught in the machine, or leave a residue on the machine itself. Be sure you are only using copy paper in your copier. Copy paper can be purchased at any office supply store. Using other types of paper can cause your machine to break down or lead to jams in the machine.

Have Your Machine Cleaned And Maintained

Your machine should be cleaned and maintained by a company that does this type of maintenance work. If you don't get your copier maintained and cleaned, it can lead to breakdowns and costly repairs. It can also leave you in need of a machine much sooner than anticipated. Some companies will offer a service agreement in which they will clean and maintain your machine on a routine basis. This is a good idea to keep your machine in good working order.

Use The Right Ink

You also need to be sure you are using the right type of ink for your machine. Some machines cannot take a generic cartridge and requires a specific type. Be sure you follow the manufacturer's instructions on this and use the right type of ink required for your machine.

If you have a copy machine, be sure to use the tips above to help keep it working like new. To learn more, contact a copy machine service.